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1. Freelance Evaluator

Ilfracombe Museum is seeking a Freelance Evaluator with experience in developing, planning and delivering successful, audience-focused evaluation within a museum or heritage environment.

  • Job Title: Freelance Evaluator – Ilfracombe Museum
  • Job Type: Freelance
  • Salary: Contract Fee and Payment Schedule The total contract is up to £4,000 inclusive of all fees and expenses including travel. The payment schedule will be confirmed on appointment and in line with agreed contract outcomes and timescales paid monthly in arrear
  • Closing date: 24 November 2020

Read full details and how to apply here:

 Evaluation Brief: Stay CuriousDecember 2020 – June 2021                             Ilfracombe Museum is seeking a Freelance Evaluator with experience in developing, planning and delivering successful, audience-focused evaluation within a museum or heritage environment.  The successful candidate will have passion and commitment for the role of heritage in local communities and a track record in working with volunteers. The contract will not exceed £4,000 inclusive of VAT and fees including travel. 

Freelance Evaluator – Information for Applicants and Person Specification

The contract is awarded by Ilfracombe Museum Trust CIO for approximately seven months between December 2020 and June 2021.  The project evaluator will work as part of the Ilfracombe Museum team including the Education Officer, Clare Terry and key project volunteers to deliver this project.  The purpose of the contract is to work with the museum to develop and deliver a comprehensive evaluation plan from which to record and evidence the impact of the Stay Curious project objectives on the museum workforce, the local community, the sustainability of the approach and to inform our priorities and plans for the future.

Please note: Additional project Invitations to tender will be issued to support the Stay Curious project.  Joint applications to both the Creative Programmer and Evaluator are welcome if candidates can evidence meeting the requirements of both Invitations to Tender.

Proposals are invited by 5pm 24th November to Sara Hodson-Wilson manager.ilfracombemuseum@gmail.com

Background

Ilfracombe museum has been described as ‘full of the curious and the wonderful’ and its eclectic collections engage and inspire audiences of all ages. Established on the seafront in 1932 by a former museum collector, this accredited museum is independently run and welcomes both locals and tourists all year round. The surprising range of exhibits and hands-on journey of discovery is part  of the museum’s unique charm.  Ilfracombe museum’s staff and volunteer team are especially proud of the strong relationship with local families and children that has been established by providing regular  hands-on activities inspired by its natural history collections.  

The Art Fund Reimagine and Recover project title ‘Stay Curious’ is inspired by Ilfracombe museum’s eclectic collection, whose wide range of exhibits inspires curiosity and sometimes amazement. Covid 19 has required us to close our doors at a time when our community is suffering from increased isolation and uncertainty. We want to respond to this challenge by using our wonderful collections to reconnect, inspire and give back to our community. Building on what we already do well – connecting with families and children – we will develop an exciting digital programme of activity working with local creatives. The project involves commissioning a Creative Practitioner from the local community, who working with the Creative Programmer, will create digital and artistic content that enables exciting community engagement.  

Alongside this strand of creative activity there will be a programme of training and activity in collections digitisation and development of a Digital Engagement Strategy (by consultant) to support enhanced digital engagement.  The project will consider and identify a selection of the collection to inform a retelling of the story of Ilfracombe.  

As well as engaging local families through the creation of new digital activity, the project will enable the museum team to develop new skills and capacity in digital practice.  The external Evaluator for the project will develop a framework for setting objectives and building capacity for understanding the changing needs of our audiences during and after Covid 19. 

Scope of work

Under this contract the following activities are required to be undertaken in support of the delivery of an Art Fund grant aided evaluation;

  1. Working in partnership with the staff and volunteer team, Trustees and project delivery roles [Creative Programmer, Creative Practitioner/Artist, Digital Engagement strategy consultant] through monthly meetings across the five months of the project.  Consolidating and reporting to the project group on programme activities using project evaluation and Art Fund reporting templates. 
  2. Leading on the development, implementation and reporting of the project evaluation.
  3. Support the core project team and Creative Programmer to engage in evaluation of the whole project, including the community engagement programme, creative practitioner and digitisation activity.
  4. Support the museum to capture and evaluate skills sharing and confidence building in community engagement best practice throughout the project process.

Contract Fee and Payment Schedule

The total contract is up to £4,000 inclusive of all fees and expenses including travel.  The payment schedule will be confirmed on appointment and in line with agreed contract outcomes and timescales paid monthly in arrears.  

Person Specification

Knowledge and Experience – Essential (must have)

  1. Expertise and experience in developing, planning and delivering successful project evaluation within a comparable museum or heritage environment
  2. Expertise and experience in developing, planning and delivering successful project evaluation with the local community, with a particular focus on local families
  3. Proven experience of using computers effectively, including excellent knowledge of a word processing packages software and other software to support the management and delivery of projects
  4. Effective interpersonal skills and demonstrable experience of successfully working with volunteers and delivering effective evaluation with a volunteer workforce
  5. Proven experience and commitment to the value, development and delivery of project evaluation
  6. Experience in delivering grant funded evaluation activities and reporting processes for funders

Abilities and Aptitudes – Essential (must have)

  1. Proven ability to set up, manage and evaluate projects with various partners 
  2. Understanding the role of museums and community heritage organisations in engaging with diverse audiences 
  3. Demonstrable understanding and commitment to Equalities issues and their implementation in a cultural context

Special conditions

  1. Occasional weekend and evening working may be required during the delivery period of this programme of community engagement activity.
  2. Prospective applicants must be willing to engage on site and when doing so, follow government guidance when engaging on behalf of the museum under contract

Timescales

This freelance contract is for seven  months approximately December 2020- June 2021

Proposals should be submitted in electronic word or PDF format by 5pm 24th November  to Sara Hodson Wilson    manager.ilfracombemuseum@gmail.com

All applicants will be notified by 5pm 27th November and, if required, invited to online interview via Zoom on the following week on Tues 1st December and Weds 2nd December 

Terms and conditions

This contract will be governed by Ilfracombe Museum Trust CIO  terms and conditions for consultancy.

Payments and billings will be processed via BACS  on receipt of invoices and in line with the agreed payment schedule.  10% will be paid on completion of the contract and submission of all evaluation records and documentation.

Minimum criteria that bidders will need to meet

Bidders must meet or be willing to meet the following minimum criteria.

Consultants are invited to apply by submitting a proposal, which addresses:

  • Scope of work shown above and suitable experience of projects of a similar scale
  • Person specification ( as outlined above)
  • A CV 
  • A fee breakdown including typical day rates 

Please provide the name of 2 referees who have experience of working with you on similar projects including a contract delivered during 2019.

Acceptance of terms and conditions for contractors

Bidders must agree to comply with Ilfracombe Museums’ terms and conditions for contractors on commissioning.  

Insurances

Bidders must agree to have in place the following insurances before the contract commences:

  • Employers Liability being not less than £10 million
  • Public Liability being not less than £5 million
  • Professional indemnity being not less than £2 million

The successful tenderer is required to have valid insurance covers to the level required or be willing to meet insurance requirements following appointment and before commencing the contract.

Further information or requests for guidance

Please contact : Sara Hodson Wilson  manager.ilfracombemuseum@gmail.com

 Mon – Thurs 9.30am-4.30pm 

2. Creative Producer

Ilfracombe Museum is seeking a Creative Producer to coordinate the delivery of creative elements of its Art Fund Reimagine and Recover Stay Curious project.

  • Job Title: Creative Producer – Ilfracombe Museum
  • Job Type: Freelance
  • Salary: Contract Fee and Payment Schedule The total contract is up to £4,000 inclusive of all fees and expenses including travel. The payment schedule will be confirmed on appointment and in line with agreed contract outcomes and timescales paid monthly in arrear
  • Closing date: 24 November 2020
  • Read full details and how to apply here:

Ilfracombe Museum Creative Producer brief: Stay Curious

December 2020- June 2021                                                                       

Ilfracombe Museum is seeking a Creative Producer to coordinate the delivery of creative elements of its Art Fund Reimagine and Recover Stay Curious project. 

Creative Producer – Information for Applicants and Person Specification

The contract is awarded by Ilfracombe Museum Trust CIO  for approximately six months between December  2020 and June 2021.  The Creative Producer will work as part of the Ilfracombe team including the Museum Manager, Education Officer and key project volunteers to deliver key creative outputs and community engagement of the Stay Curious project.  A key purpose of the contract is to lead and support the museum team in the process of commissioning a Creative Practitioner and to provide production support and advice to the artist and the museum team to enable successful project delivery alongside the Stay Curious Evaluator. 

Please note: Additional project invitations to tender will be issued to support the Stay Curious project. These include a Stay Curious Evaluator contract of £4,000 and a Creative/Artist contract of £7,000 inclusive of all associated costs and taxes.

Joint applications to both the Creative Producer and Evaluator are welcome if candidates can evidence meeting the requirements of both Invitations to Tender.

Proposals are invited by 5pm on 24th November 2020 to Sara Hodson Wilson : manager.ilfracombemuseum@gmail.com

Background

Ilfracombe museum has been described as ‘full of the curious and the wonderful’ and its eclectic collections engage and inspire audiences of all ages. Established on the seafront in 1932 by a former museum collector, this accredited museum is independently run and welcomes both locals and tourists all year round. The surprising range of exhibits and hands-on journey of discovery is part  of the museum’s unique charm.  Ilfracombe museum’s staff and volunteer team are especially proud of the strong relationship with local families and children that has been established by providing regular  hands-on activities inspired by its natural history collections.  

The project title ‘Stay Curious’ is inspired by Ilfracombe museum’s eclectic collection, whose wide range of exhibits inspires curiosity and sometimes amazement. Covid 19 has required us to close our doors at a time when our community is suffering from increased isolation and uncertainty. We want to respond to this challenge by using our wonderful collections to reconnect, inspire and give back to our community. Building on what we already do well – connecting with families and children – we will develop an exciting digital programme of activity working with local creatives. The project involves commissioning a Creative Practitioner from the local community, who working with the Creative Producer, will create digital and artistic content that enables exciting community engagement.  

Alongside this strand of creative activity there will be a programme of training and activity in collections digitisation and development of a Digital Engagement Strategy (by consultant) to support enhanced digital engagement.  The project will consider and identify a selection of the collection to inform a retelling of the story of Ilfracombe. 

As well as engaging families through the creation of new digital activity, the project will enable the museum team  to develop new skills and capacity in creative and digital practice.  The external Evaluator for the project will develop a framework for setting objectives and building capacity for understanding the changing needs of our audiences during and after Covid 19. 

Scope of work

Under this contract the following activities are required to be undertaken in support of the delivery of an Art Fund grant aided Creative Producer contract;

  1. Lead and coordinate, in conjunction with the Museum team, the promotion, selection and open commissioning process of the creative/artist, for the ‘Stay Curious’ project
  2. Production support for the creative/artistic projects produced as a result of the open commission process (December)
  3. Supporting, in conjunction with the Museum team, the selected creative/artist, in making local connections to fulfil the project and in promoting and sharing information about the ‘Stay Curious’ project
  4. Working in partnership with the staff and volunteer team, Trustees and project delivery roles [Evaluator/ Creative Practitioner/Artist, Digital Engagement strategy consultant] through monthly meetings across the period of the project until June.
  5. Operate project management processes for the selected creative/artist to ensure timely production of creative content, ensuring it is produced within agreed deadlines.
  6. Work with the artist to support the creation of high quality, engaging creative content for our social media and website. 
  7. Lead on liaison between the museum team and the creative/artist
  8. Ensure documentation and reporting is generated to inform the project evaluation
  9. Inform and support the generation of resources, guidance, processes to  support the legacy of the project and practice of working with creative practitioners in the museum setting

Contract Fee and Payment Schedule

The total contract is up to £4,000 inclusive of all fees and expenses including travel.  The payment schedule will be confirmed on appointment and in line with agreed contract outcomes and timescales paid monthly in arrears.  

Person Specification

Knowledge and Experience – Essential (must have)

  • An understanding and appreciation of, working with museum and heritage collections/organisations
  • Experience in developing partnerships in the community
  • Experience in working on project funded activity and reporting requirements e.g. Lottery, Arts Council, Art Fund
  • A track record in leading and coordinating a commissioning process for creatives/artists
  • A track record in the role of production and supporting artists/creatives to deliver to brief
  • A proven track record of working in community engagement, ideally with regard to rural communities and families/children
  • Experience of working with volunteers and /or organisations with a volunteer workforce
  • Experience in effective marketing and social media 

Abilities and Aptitudes – Essential (must have)

  • Able to work on own initiative and make intelligent, reasoned decisions under pressure
  • Responsible individual with commitment to their work
  • Be resilient and able to cope under pressure
  • Be able to multitask and have excellent organisational skills
  • Have an eagerness to learn and willingness to continuously develop themselves and others
  • Enjoy working as part of a creative team
  • Have a commitment to equality and diversity
  • Have a commitment to effective evaluation

Special conditions

  1. Occasional weekend and evening working may be required during the delivery period of this programme of community engagement activity.
  2. Prospective applicants must be willing to engage on site (subject to government guidelines) and when doing so, follow government guidance when engaging on behalf of the museum under contract.

Timescales

This freelance contract is for six  months December 2020- June 2021

Proposals should be submitted in electronic word or PDF format by 5pm 24th November 2020  to Sara Hodson Wilson:  manager.ilfracombemuseum@gmail.com

All applicants will be notified by 5pm 27th November  and, if required, invited to interview electronically via Zoom on the following week on Tues 1st December and Weds 2nd December.

Terms and conditions

This contract will be governed by Ilfracombe Museum Trust CIO’s  terms and conditions for consultancy. 

Payments and billings will be processed via BACS on receipt of invoices and in line with the agreed payment schedule.  10% will be paid on completion of the contract and submission of all evaluation records and documentation.

Minimum criteria that bidders will need to meet

Bidders must meet or be willing to meet the following minimum criteria.

Consultants are invited to apply by submitting a proposal, which addresses:

  • Name and whether applying as a sole trader, limited company, partnership etc. if appropriate include company name and address
  • Scope of work shown above and suitable experience of projects of a similar scale

A written statement, 1000 words, 4 sides of A4 maximum detailing,

  • Evidence of your track record in delivering similar work elsewhere
  • Evidence of your track record in working with Creatives/Artists in a museum or heritage setting
  • Your capacity to deliver the brief, including estimated time commitment and confirmation of your availability between December 2020 and June 2021
  • Your commitment to evaluation and operating to support diversity and equality

Please include.

  • Include a CV of all individuals involved 
  • A budget outlining cost for delivery of the brief, bearing in mind the total fee available

Please provide the name of 2 referees who have experience of working with you on similar projects including a contract delivered within the past two years.

Insurances

Bidders must agree to have in place the following insurances before the contract commences:

  • Public Liability being not less than £5 million
  • Professional indemnity being not less than £2 million
  • If appropriate, Employers Liability as required by law

The successful tenderer is required to have valid insurance covers to the level required or be willing to meet insurance requirements following appointment and before commencing the contract.

Further information or requests for guidance

Please contact: Sara Hodson Wilson  

manager.ilfracombemuseum@gmail.com

Mon-Thurs 930am-430pm 

 Other volunteering opportunities.

Ilfracombe Museum is looking for new volunteers to add to our existing team. If you have a morning or an afternoon to spare once a week then we would love to hear from you. We offer full training for front of house duties which include using a till and welcoming visitors and a guarantee of a warm welcome for anyone who has an interest in local history and some more unusual artefacts from further afield!

We are especially looking for volunteers who can cover Saturdays so please pop in and talk to us if you feel you might be interested in helping out, or ring Sara on 01271 863541 for more information. Alternatively email info.ilfracombemuseum@gmail.com if you are interested in finding out more.